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Supplier Portal Resources

 

Multi-Factor Authentication (MFA) Setup Guidance

Step-by-step walkthrough of the MFA set up and sign in processes:               MFA Job Aid | MFA Video | MFA Phone Method | MFA Question Method

After MFA setup, allow 1 hour before signing in the DIFS Supplier Portal 
to create your DIFS supplier profile. This  brief delay ensures your account is fully synchronized for smooth login and profile creation. Future logins or password resets will not require a wait.

 

Resources

Below are resources to assist you with the DIFS Supplier Portal

 

Helpdesk Ticket Requests Warning

 

REGISTRATION

1. DIFS Supplier Self-Service Registration Job Aid

Use this job aid to register to do business with the District. This job aid shows how to enter Company details, add Contacts, Business Classifications and Bank Accounts

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MAINTENANCE

1. DIFS Existing Supplier Portal Self Service Job Aid

Use this job aid to update your DIFS user profile, including for Administrative Contacts to update Job Roles (e.g., adding the ability to invoice), Addresses, Contacts, Bank Accounts, and Business Classifications.

2. How to Validate or Update Bank Account Information

Use this Quick Reference Guide for steps to validate or update bank account information.

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View Purchase Orders, Create Invoices and View Payments

1. View Purchase Orders in the DIFS Supplier Portal Job Aid 

This job aid shows step-by-step instructions for viewing Purchase Orders, to provide goods and/or services, issued to your company by a District Agency.

2. Submit Invoices and View Payments in the DIFS Supplier Portal Job Aid

Use this job aid to create and submit invoices, track invoice status and view payments.

3. Handling Incomplete, Unsubmitted Invoices in the DIFS Supplier Portal Job Aid

Use this job aid to cancel incomplete, unsubmitted invoices. This job aid includes step-by-step instructions for how to cancel incomplete and unsubmitted invoices in the DIFS Supplier Portal.

4. SC-200 Supplier IVE Training: What Changes in the DIFS Supplier Portal

Watch the training and learn how to create an invoice, and view payment status in the DIFS Supplier Portal. Click here to view the presentation slides.

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PASS MODERNIZATION PROJECT GO-LIVE - MONDAY, NOVEMBER 2, 2026

Procurement Suppliers - The DIFS Supplier Portal has replaced the DC Vendor Portal starting on Monday, November 2, 2026.

Please review these key details for the November 2 go-live:

  • November 2, 2026: DIFS goes live for Procurement Supplier registration and self-service profile management. Invoices approved by the agencies in PASS prior to November 20 will be automatically migrated to DIFS. Invoices rejected in PASS after October 30 will need to be reentered by the Supplier in the DIFS Supplier Portal. Any invoices not approved in PASS by November 20 will be processed manually by the OCFO.
  • September 30, 2027: Last day to access historical invoices in the DC Vendor Portal.

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On-Demand Training - Available 24/7. Learn how to use the DIFS Supplier Portal, how to create invoices, and view payment status. 

  • Click here to watch the SC-200 Supplier IVE Training: What Changes in the DIFS Supplier Portal.
  • Click here to view the presentation slides.

Support Office Hours - Live support is available! Join us for Office Hours, see schedule below, to ask questions and get answers:

Monday November 2, 2026 - Friday, November 13, 2026

  • Days: Monday, Tuesday, Wednesday, Thursday, Friday, except on Wednesday, November 11 in observance of Veteran's Day Holiday
  • Morning Session: 11:00 a.m. - 12:00 p.m.
  • Afternoon Session: 3:00 p.m. - 4:00 p.m.
  • Office Hours Link: Click here to join

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Learn about the PASS Modernization Project! Watch and read the following resources to learn more.

1. Supplier Town Hall Session - Overview of the PASS Modernization Project, benefits of using DIFS Oracle Cloud, and learn about the upcoming resources for success.

  • Click here to watch the meeting recording and listen to the question and answer session at the end of the session.
  • Click here to view the presentation slides.

 

2. Supplier Lunch and Learn - Overview of the DIFS Supplier Portal, and demo on uploading an invoice.

  • Click here to watch the meeting recording and listen to the question and answer session at the end of the session.
  • Click here to view the presentation slides.

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Internal Revenue Service (IRS) Forms

  • Form W-9 - Use the latest version of Form W-9 to provide your correct Taxpayer Identification Number (TIN) to the person required to file an information return with the IRS. (updated on 18-APR-2024)
  • Form W-8 BEN - Give Form W-8 BEN to the withholding agent or payer if you are a foreign person and you are the beneficial owner of an amount subject to withholding.

 

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